Salt Lake City

Event Permits

eventpermits@slcgov.com | 801-535-6121

Special Event Permit Instructions

STEP 1: Check on site availability (if applicable).

City Parks:
If you are requesting to use a Salt Lake City park, square or plaza to hold a special event, we recommend verifying park availability with
Kathy Rollman of SLC Parks at 801-972-7865 or the SLC Parks main line at 801-972-7800 as there may be other activities occurring at the park.

Once the Special Event Permit Application has been submitted and the processing fee has been paid, the proposed
date(s) will automatically be placed on hold from future applications requesting that date, if available. All locations, dates, and times are subject to change even after the processing fee has been paid. Reservations are pending until final approval has been granted and the conditions of the permit have been completed by the applicant.


STEP 2: Submit a completed Special Event Permit Application.

The Special Event Permitting Office recommends submitting applications 3 to 6 MONTHS prior to the event setup date.  This is to allow adequate time to check and find an available time, date, location for your requested event. As well as allow time for the various City Departments and outside agencies to review the details of the permit request and make their recommendations/requirements. Then time for you (the applicant) to complete the conditional checklist in order to receive the final permit.

Note: For first time event organizers and/or applicants: even seemingly small events have lots of elements involved, not only on the permitting side but from a logistics stand point outside our requirements. Allowing for as much time is extremely valuable. Apply as early in your event planning process.

The EARLIEST a special event permit application can be submitted is 364 days prior to the requested event date.

The LATEST  a special event permit application can be submitted is NO later than 30 DAYS prior to the requested event date.

Due to a high volume of permit requests, it may take 2-3 business days for the Special Events Permit Office to process your application. Applications must be turned in with a detailed site/course route map before the review process begins. The site/course route map should clearly include all of the following that may be applicable to your event: proposed road closures, barricade plan, food vendors, portable toilets, tables, tents, fencing, stages and special requests.


STEP 3: Pay $114 processing fee.

Applications are not sent out for review until the processing fee has been paid. The $114 processing fee must be paid within 7 business days once the Special Events Permit Office has notified you that your application has been entered into our system. Payment may be made with all major credit cards, debit cards, cash or check. If you do not pay within 7 business days, your permit request will be cancelled and you will need to resubmit an application.

PLEASE NOTE: Payment of the processing fee does NOT guarantee a Final Permit. The processing fee is
strictly for entering your application into the permit process for further review. The fee is non-refundable.

Payment methods:

  • Credit Card: Once your application is processed by the Special Events Permit Office, you will receive an
    automatic email with a link to pay the fee online. (All credit card transactions have a 2.12% surcharge.)
  • Checks: Please make checks payable to Salt Lake City Corporation and mail them to the Gallivan Center,
    239 South Main Street SLC, UT 84111.

STEP 4: Complete your Conditional Checklist.

Once payment has been submitted, we send your application to our Event Review Committee to determine requirements and special notes for your event. Due to a high volume of permit requests, this review process may take 2-3 weeks to complete. After all entities have reviewed your request, we will send you a Conditional Checklist that must be completed in order to be issued a Final Permit. Please make sure to compile written approval for all checklist items and submit them in one email to eventPermits@slcgov.com by your assigned due date.


STEP 5: A Final Permit is issued.

The Special Events Permit Office will review your approval documentation and issue a Final Permit once all requirements have been completed and submitted to our office. Please have a copy of your Final Permit on-site at your event.

If you submit your Conditional Checklist packet after your assigned due date, you risk a denied permit. If your event is held
without a Final Permit,  you can risk all future permit requests as well as potentially being charged with a Class B Misdemeanor.

AGREEMENT: By signing and submitting the Salt Lake City Corp. Special Event Permit Application, applicant
is held responsible for all information, requirements, and disclaimers found within these instructions.

COST RECOVERY: Be aware that you could incur costs for any services provided beyond “basic city
services.” An Estimate of Cost Recovery form will be provided to you before the event. A permit will not be
issued until the cost of the estimate has been paid or security is posted. Additional city services could include,
but are not limited to, police services, park cleanup, and/or extraneous administrative work because of
changes after application submittal. Final Accounting will be settled after your event and could result in a
refund or additional invoice.

MARKETING MATERIAL: The City will not be responsible for those printed materials, promotional items, etc.
if dates, locations, and/or other requested services are denied, amended, or changed during the permit
process.

INSURANCE INSTRUCTIONS: Depending on the size of your event, you may be required to possess or
obtain special event commercial general liability insurance. We will include insurance information on your
Conditional Checklist if it is required. The insurance policy must protect Salt Lake City Corporation, the applicant, and anyone directly or indirectly
employed by either. The insurance must provide coverage for premises operations, acts of independent
contractors, and completed operations during the event time period. The event time period must be sufficient to
cover the entirety of the event from set up to clean up. The coverage must be indicated on the certificate of
insurance as “Special Event” coverage in the “Description of Operations” or the insurance company must
supply the City with the original insurance policy evidencing the “Special Event” coverage. Always include the
event name, date, and location in the description block. Evidence of the required insurance must be
provided to Salt Lake City no less than (14) days before the event set up date. The event permit will be
cancelled if the City does not receive such evidence by that deadline. It is the applicant’s responsibility to see
that their insurance company/agent receives the proper insurance instructions and forwards the proper
evidence of insurance to the City by the deadline.

Insurance Requirements:
1. Minimum coverage of $1,000,000 per occurrence with a $2,000,000 general aggregate, equaling a total
aggregate of $3,000,000.
2. The insurance must be issued by an insurance company licensed to do business in the state of Utah
and either: (a) currently rated A- or better by A.M. Best Company; or (b) listed in the United States
Treasury Department’s current Listing of Approved Sureties (Department Circular 570), as amended.
3. The policy or endorsement must name as an additional insured the applicant, Salt Lake City
Corporation and its officers, employees, and agents, and any other public entity involved in the event.
The date and title of the event must be clearly stated.
4. If any work for the event is subcontracted to a separate company, the applicant must require the
subcontractor to provide special event commercial general liability insurance with the City as an
additional insured, in the required minimum amounts.
5. The certificate and policy must provide that coverage shall not be canceled or modified without
providing 30 days prior written notice (10 days in the case of failure to pay premiums) to the City in a
manner approved by the City Attorney.

Please contact the Special Event Permit office at eventpermits@slcgov.com or 801-535-6110 for all additional questions.

 

If you are ready to proceed with the Special Event Permit application,  click here