Finance functions of Workday include Budget, Core Financials, Expenses, Procurement, Inventory, Grant Management, and Project Management. We won’t know specific changes or impacts until late November after the system has been designed and tested. At a high-level, though, employees can expect to use Workday for the following financial- and payroll-related activities starting March 2023:
- Entering time
- Approving time sheets
- Downloading W-2s
- Viewing pay stubs
- Updating direct deposit information
- Checking vacation and personal leave balances
Please note: Due to the nature of large-scale technology implementations, the following dates are subject to change and will be updated accordingly.
Payroll & timekeeping
- March 2023: City employees will start using Workday to track their time.
- Police and Fire will continue using TeleStaff for timekeeping.
- March 2023: The first paychecks to come out of Workday will be paid out
- April 6, 2022: The financial phase of the project kicked off
- April-May 2022: City staff from many departments meet with Avaap consultants to design the system to meet our needs
- June-December 2022: Avaap builds the system using the design criteria defined by City staff
- January – March 2023: City staff test the system and make improvements where needed; all staff receive training
- March 2023: Go-Live
Workday IS replacing:
- Airport Budgeting Program
- 200 Edits
- Payroll Administration (25+ programs)
- Bank Access
- Cashiering System (new system called Teller implementing 2023)
- Wire Transfer
- *This is not an exhaustive list.
Workday is NOT replacing:
- Active Directory
- Revenue Management at Airport and Public Utilities
- Investment Management